Privacy Policy - Kodak Power Distribution

1. Introduction

At Kodak Power Distribution Ltd (“we,” “us,” “our”), accessible at https://kodakpowerdistribution.com, we are deeply committed to safeguarding your privacy and personal data. We treat all personal information entrusted to us with the utmost respect, confidentiality, and in accordance with applicable privacy laws, including the General Data Protection Regulation (GDPR) and the California Consumer Privacy Act (CCPA). This Privacy Policy outlines how we collect, use, disclose, and protect your personal data when you visit our website or interact with our services.

2. Scope of Policy and Data Controller Role

This Privacy Policy applies to all visitors and users of https://kodakpowerdistribution.com. For the purposes of applicable data protection laws, Kodak Power Distribution Ltd is the data controller of your personal data collected through this website. This means we determine the purposes and means of processing your personal information.

If you have any questions regarding your personal data or this policy, please contact us at [email protected].

3. Categories of Data We Process

We collect and process the following categories of personal data:

a. Usage Data
Information about how you interact with our website, such as your IP address, browser type, screen resolution, device identifiers, referring/exit pages, date and time of visit, and session duration. This data is used for analytics, security, and improvement of our services.

b. Account Data
When you create an account or interact with us directly, we process identifiers such as your full name, billing and shipping addresses, email address, and telephone number.

c. Profile Data
Includes your account credentials (if applicable), product purchase history, service preferences, and behavioral interaction insights with our offerings.

d. Communication Data
Records of correspondence sent to or received from you, including customer service inquiries, feedback, and engagement with communication tools on our website.

e. Technical Data
Metadata pertaining to your browsing environment, including operating system, network provider, device type, browser version, and software settings.

f. Transaction Data
Details of purchases and financial transactions, such as order details, payment confirmation, invoice data, delivery tracking information, and payment provider data. We do not store full credit card or financial access details.

g. Preference Data
Information relating to your consent for marketing and other communications, along with product or service interests noted via website activity, preferences, or forms.

4. Legal Bases for Processing

We rely on the following legal grounds to process your personal data:

– Contractual Necessity: Where processing is essential to fulfill a contract with you (e.g., completing a purchase or technical support request).
– Legitimate Interests: For business operations such as analytics, fraud prevention, customer service, and improving our services — always with a consideration of your fundamental rights and freedoms.
– Consent: Provided voluntarily, such as subscribing to newsletters or accepting cookies. You may withdraw consent at any time.
– Legal Obligation: Where required for compliance with statutory legal duties and regulatory requirements (e.g., record retention, tax obligations).

5. Your Rights

Subject to applicable law, you are entitled to:

– Access: Request confirmation of data we hold and obtain a copy.
– Rectification: Request corrections to your inaccurate or incomplete personal data.
– Erasure: Request deletion of your personal data, subject to legal or contractual constraints.
– Restriction: Limit our processing under certain circumstances.
– Portability: Receive your data in a machine-readable format or request transfer to another controller.

To exercise your rights, please contact us at [email protected]. We may require identity verification before fulfilling such requests.

6. Security Measures

We implement a multi-layered security framework comprising:

– SSL/TLS encryption to protect data in transit
– Access controls and authentication mechanisms on user and admin interfaces
– Secure cloud infrastructure with consistent patch management and system hardening
– Daily automated backups with rapid restoration capability
– Regular security awareness training for all personnel handling personal data

Data security is central to our services, and we assess and update technical and organizational measures regularly.

7. International Data Transfers

If we transmit your personal data outside the European Economic Area (EEA) or other relevant jurisdictions, we ensure the transfer complies with applicable legal requirements. This is achieved using:

– European Commission Standard Contractual Clauses (SCCs)
– Measures supplementary to ensure equivalent data protection
– Vendor assessments aligned with the destination country’s adequacy status

You can request a copy of applicable safeguards by contacting us at [email protected].

8. Data Retention

We retain your personal data only for so long as is necessary for the purposes outlined in this policy, subject to applicable regulatory and legal obligations:

– Usage Data: Up to 12 months, depending on analytical utility
– Account and Profile Data: Retained while the account is active and up to 6 years thereafter
– Transaction Data: Retained for 7 years for financial and tax compliance
– Communication Data: Retained for 3 years after last interaction
– Preference and Consent Records: Maintained indefinitely or until withdrawn
– Technical Data: Up to 12 months, subject to system logs rotation policy

We anonymize or securely delete data when no longer required for legitimate business or legal purposes.

9. Cookie Policy

Our site employs cookies and similar tracking technologies for functionality and analytics. We use the following categories:

– Essential Cookies: Required for basic operations such as login, shopping cart functions, and security
– Functional Cookies: Support enhanced usability and personalization of user experience
– Analytical & Performance Cookies: Collect anonymous usage metrics such as visit patterns, engagement statistics (e.g., Google Analytics)

For details on the specific cookies we deploy, you may refer to our separate Cookie Disclosure (if applicable) or contact us.

10. Cookie Management and Compliance with GDPR & CCPA

Upon your first visit to kodakpowerdistribution.com, a cookie consent banner allows you to accept or manage cookie preferences in accordance with the GDPR and CCPA. You may opt out of non-essential cookies at any time through the cookie settings accessible via the footer of our website or through browser-specific controls.

Under the CCPA, California residents additionally have a right to:

– Know what categories of personal information are collected
– Request deletion of personal information
– Opt out of the sale or sharing of personal data

We do not sell your personal information as defined under CCPA.

11. Children’s Privacy

Our services at kodakpowerdistribution.com are not intended for children under the age of 13. We do not knowingly collect, process, or store data of individuals under 13 years of age without verified parental consent. If we learn that we have inadvertently collected such data, we will take prompt steps to delete it.

12. Policy Updates & Notifications

We reserve the right to amend this Privacy Policy at our discretion. When updates are made, we will notify you by placing a banner, pop-up, or similar visual cue upon your next visit or through other appropriate contact methods where available. Your continued use of our website constitutes acceptance of the updated terms.

13. Contact Us

If you have questions, concerns, or wish to exercise any privacy rights related to your personal data, feel free to reach out to us at:

Email: [email protected]
Website: https://kodakpowerdistribution.com

We’re committed to respecting your data rights and ensuring transparency in how we collect, process, and protect your personal information.

Thank you for trusting Kodak Power Distribution Ltd with your data. We uphold the highest standards of compliance with all applicable privacy laws and welcome any inquiries regarding our data practices.